Virtual conferences are all around us, to provide people from different walks of life and backgrounds to participate in discussions and events remotely. During the COVID-19 pandemic, a new portal for conferences evolved from its nascency to maturity. Many organisations, institutes, businesses, and individuals host virtual conferences but to plan a successful virtual conference requires specific steps to be followed. Below mentioned are a few important ones:
Before the date of the virtual conference
- Start planning the virtual conferences much before their commencement.
- Choose the type of audience most interested in the virtual conference.
- Invite experts and specialists (national or international) to captivate the audience’s interest.
- Prepare speakers for the virtual conference by asking them to provide presentations, videos, literature, etc.
- Provide speakers with compatible and working microphones, speakers, webcam/camera, and other such devices. Ask the speaker to optimise the lighting and noise cancellation to avoid disturbance.
- Make sure the speakers, experts target virtual audiences.
- Promote the event beforehand.
During the virtual conference
- Captivate the audience by providing interesting facts, curious questions, and a proper introduction of speakers.
- Keep the session interactive by putting spontaneous feedback, quizzes, questionnaires.
- Allow the audience to question, comment, and suggest in a friendly and non-offensive way.
- Livechat, updates on social media to invite new members.
- Optimise conference length to keep it interesting.
Virtual conferences are blooming in every sector, hence use the platform and plan a remarkable virtual conference.
